Develop specifications – Going solo
Do the following activities to develop your knowledge and skills to determine venue/site specifications. Work through the activities in the suggested order, or go straight to the activity you need to do.
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Research venue facilities and services Use the information provided at a venue website to find out about the facilities and services offered at a large, purpose-built venue in your capital city. Your research will include any restrictions or conditions that apply to the venue hire. |
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Investigate an innovative site for an outdoor event and review the location chosen by the event organisers in terms of the event needs. This will help you to identify the opportunities that event sites can offer, and the logistics and services you may need for an outdoor event. |
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Build up your own catalogue of venues and sites in your local area, for a range of event types. Use industry sources for researching venue and site information. |
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Analyse whether venues or sites complement the event concept Select a local ‘boat show’ and analyse the venue/site requirements to determine how well the actual venue/site suits the event. Your objective is to determine whether the site effectively achieves the event concept, exhibitors’ requirements, and audience needs. Then get creative and identify an alternative venue/site for this event. |
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Identify venue/site requirements for stakeholders How will the needs of all the event stakeholders impact on the venue/site selection? Using your knowledge of a specific event, or event type, identify the venue/site requirements for a range of stakeholders. |
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Many venues may already cater to the special needs of an audience, such as people with a disability. But you may also need to modify a venue or site for this purpose. Consider the special needs of attendees at a range of events, and develop the venue/site specifications to meet the needs. |
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An essential tool to assist you in the process of conducting a venue analysis is the development of an appropriate resource checklist. Based on the most common resources needed for events, develop a generic checklist that you can use as a site-selection tool. |